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Warren County Commissioners Public Meeting

June 28, 2017 12:00 p.m.

Jackson Courtroom

 

Commissioner Cindy Morrison called the meeting of the Warren County Commissioners to order with Commissioner Benjamin Kafferlin, and Commissioner Jeff Eggleston present.

 

Staff Present: Pamela Matve, Chief Clerk, Fiscal Director Judith Albaugh, Register and Recorder, Lori Bimber, and Director of Human Services Mary Kushner

 

Citizens Present: Josh Cotton (WTO), and John Able

 

Public Hearing:

 

Old Business:

 

New Business:

 

Approval of Minutes: Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the minutes from June 14, 2017. Motion carried unanimously

 

Fiscal Report: Fiscal Director Judith Albaugh stated there was cash on hand of $756,880.00 and in the Erie bank account a balance of $529,403.00. Accounts payable this week is approximately $85,762.00, healthcare is estimated to be $62,000.00, and Dental $3428.00.

 

Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the fiscal report as presented. Motion carried unanimously.

 

United Gas Card Program: Commissioner Cindy Morrison explained that the difference between the gas card program we currently have and switching to United Kwik Fill program is that we will save .05 per gallon of gas when our employees fill up the county vehicles at specified stations which is about 50% of our fill ups, the gas card can be used anywhere.

 

Commissioner Jeff Eggleston stated we will also be supporting a local business.

 

Commissioner Benjamin Kafferlin did ask Pam Matve to double the check the number of vehicles listed on the agreement as it seemed a little high. Pam Matve stated that she would do this but also take into consideration that the four wheeler, snowmobiles, etc. have their own gas cards to monitor the usage.

 

Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the agreement with United Refining for their gas card program. Motion carried unanimously.

 

Appointment to the Redevelopment Authority: Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the appointment of Mr. Joseph Scully to the Warren County Redevelopment Board effective immediately through December 31, 2021. Motion carried unanimously.

 

Approval of the Guardian RFID Program: Commissioner Cindy Morrison stated that this program is covered by a $30,000.00 grant through PCORP that will cover the installation cost and the first year annual fee. From there forward there will be a $3,500.00 annual fee. This program will eliminate the need for most hand written reports regarding the care and location of inmates. Such as when and who got a razor, and when they turned it in. Also it will record the bed checks, etc.

 

Commissioner Jeff Eggleston stated that this will give a greater level of tracking of an inmate. Commissioner Cindy Morrison stated that the number one benefit will be the protection of liability against the county as all things will be documented as they happen. Many counties are taking advantage of this grant.

 

Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the agreement with Guardian RFID. Motion carried unanimously.

 

Approval of the Inmate Calling Solutions Agreement: Commissioner Cindy Morrison stated that the current contract with the inmate phone system is expiring. This new company will save the inmates on the price they pay for the phone calls they make, and the county will generate a larger revenue.

Commissioner Jeff Eggleston stated that inmate phone services is a very competitive market. The idea by switching companies is to reduce the cost to the inmates and the revenue that the county receives goes into the commissary account that is used for purchases that benefit inmates such as new mattresses etc.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with Inmate Calling Solutions. Motion carried unanimously.

 

Approval of the CCSP 2017 PhishMe Simulator Licensing: Commissioner Cindy Morrison explained that this software is to train our employees on how to recognize Phishing emails so that we do not get hacked. Bill Gallagher has been able to get the county a greatly reduced rate to 1.17 per user per year. This will break down to a $250-$300 fee per year.

 

Commissioner Jeff Eggleston thanked Bill Gallagher and his staff for bringing this to the attention of the commissioners. Hacking, and spear phishing is a huge problem across the United States in both public and government entities.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with CCAP for the PhishMe Simulator Licensing. Motion carried unanimously.

 

Approval of the Agreement with NW Service Company: Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the two year agreement with NW Service Co. at $680/per generator service/inspection at the Courthouse and the Jail.

 

Commissioner Benjamin Kafferlin stated that maintenance agreements were done away with many years ago regarding service contracts. This is important to have for our generators so if we have an emergency, the generators will work. Commissioner Jeff Eggleston stated there is not a problem until there is a problem, we do not want to wait until there is a problem to find out we have a problem.

 

After nothing further Commissioner Cindy Morrison call the question, and the motion carried unanimously.

 

Award of the Cleaning Services agreement: Commissioner Cindy Morrison stated that we had gotten two bids and the lowest was Bonded Services at $128,988.00 for the daily services, $900.00 for the quarterly services and $4800.00 for the yearly services to be performed. This will cover the courthouse offices, Hickory St. Annex, 911 offices, and the Conservation District offices.

 

Commissioner Jeff Eggleston stated that he would like to open up for general discussion before a motion is made.

 

Commissioner Benjamin Kafferlin stated he strongly believes that we can take this amount of money and hire two or three part time people to be placed under the supervision of our maintenance department then we can also ask them to do more if we so choose. Such as if we asked the cleaning company to clean the outside of a window, they would so no, that is not in our contract; if we asked that that be done by our staff, they could do it.

 

Commissioner Jeff Eggleston stated that from his perspective, we have not had a lot of time to think about the proposal made by Commissioner Benjamin Kafferlin. I would like to utilize BEI even though they are a little higher, they are a local business and I fill that we should give them a six month trial.

 

Commissioner Cindy Morrison stated she and Fiscal Director Judith Albaugh did a quick calculation of having two part time people and it was higher than the yearly cost of what Bonded is proposing for this three year contract.

 

Fiscal Director Judith Albaugh stated that it is not only the wage you have to consider, but will these people be driving to the different locations, so you would have mileage, employer costs, and the costs of vacuums. And supplies. There is a lot more to think about.

 

Commissioner Benjamin Kafferlin stated that he is quite confident that in the long run the county would save money by hiring part time employees.

 

Commissioner Jeff Eggleston stated that I have worked several nights late into the evenings, and they only have two people cleaning this entire building where BEI would have a crew, not just two people.

 

Commissioner Cindy Morrison stated that she feels that we should stay with Bonded until a solid plan can be made.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with Bonded Services with the idea we look for other solutions. Motion was carried two to one, with Commissioner Benjamin Kafferlin stating no.

 

Human Services:

 

Human Services Matching Grant: Director of Human Services Mary Kushner stated that with the end of their fiscal year coming up, it is time to ask for the counties match for the 2017/2018 FY. We are requesting $980,424.00 to cover our next fiscal year.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the county match for Human Services fiscal year 2017/2018 in the amount of $980,424.00. Motion carried unanimously.

 

Children & Youth:

 

Public Comment/Concern:

 

Adjournment: Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 12:31 p.m.

 

Respectfully submitted,                                                                     Approved:

 

Pamela J. Matve                                                                                  Jeff Eggleston, Secretary

Chief Clerk                                                                                           Warren County Commissioner